Careers at Gamlins LLP

Job Summary
We are seeking a highly organised, detail-oriented candidate to join our team. The role is a dual role covering both Legal Secretary duties and Principality Cashier tasks. The ideal candidate will possess strong administrative skills and a thorough understanding of legal terminology and procedures. They will be responsible for providing excellent customer service, handling transactions accurately, and maintaining a welcoming environment. This role is essential in providing comprehensive support to our legal professionals, ensuring the smooth operation of our office.

Duties

• Perform audio typing and transcription of legal documents, correspondence, and reports
• Manage and organise files, ensuring all documentation is accurate and up to date
• Maintain calendars, schedule appointments, and coordinate meetings for legal staff
• Communicate effectively with clients, colleagues, and external parties via telephone and email
• Utilise Microsoft Office Suite, including Word, Excel and Outlook for various administrative tasks
• Implement effective time management strategies to meet deadlines in a fast-paced environment
• Reception duties
• Work in the Principality Branch
• Use the Principality computer system to process payments to/withdrawals from Principality accounts, update account information and open new Principality accounts whilst referring to document system
• Put Principality promotional material on display and removing out of date material & carry out review of material as required
• Identify the needs of Principality customers and generate and refer leads
• Keep up to date with the Principality’s products and standard service and sales processes referring to document centre
• Comply with and keep up to date with all regulatory, compliance and data protection standards
• Undertake such training as the Solicitors and Principality may reasonably require in order to be able to carry out the above tasks and keep PBS training record updated
• Collection/delivery/dispatch of post
• Any other tasks that may be required in the day to day running of the office
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Skills

• Proven administrative experience within a legal setting is preferred
• Proficient in audio typing with excellent typing skills
• Strong communication skills, both written and verbal
• Welsh speaker desirable but not essential
• Familiarity with Microsoft Office applications (Word, Excel, Outlook)
• Solid IT skills with the ability to adapt to new software quickly
• Exceptional organisational skills with a keen attention to detail
• Ability to manage multiple tasks simultaneously while prioritising effectively
• A proactive approach to problem-solving and a willingness to learn
• Basic maths skills for handling cash and calculating totals accurately
• Good phone etiquette
• Friendly demeanour with the ability to provide exceptional customer service in a fast-paced environment
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Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Health & wellbeing programme
• Transport links
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Work Location: In person

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